CSCS Fuel Monitoring RFP 2026: How to Submit a Proposal

The Central Securities Clearing System Plc has invited qualified technology and fuel-management service providers to submit proposals for its Generator Diesel Monitoring and Vehicle Fuel Management project.

The project will introduce a centralized, technology-driven solution for monitoring diesel consumption by generators and managing fuel usage across CSCS pool vehicles at its Lagos office.

Interested bidders must submit their technical and financial proposals electronically by the close of business on September 18, 2026. Late proposals will not be considered.

The successful vendor will be expected to assess CSCS’s existing fuel-management processes, identify operational challenges and deploy a suitable monitoring system. The solution should provide real-time consumption data, automated alerts, centralized records and improved control over fuel usage.

What Is the CSCS Fuel Monitoring RFP 2026?

The CSCS Fuel Monitoring RFP 2026 is a procurement opportunity for a suitably qualified vendor to provide an integrated generator diesel monitoring and vehicle fuel-management solution.

Its official title is:

Request for Proposal: Generator Diesel Monitoring and Vehicle Fuel Management

The RFP reference number is:

CSCS/AD/GVDM/12/2026

The project seeks to strengthen the monitoring, utilization, accountability and reporting of diesel and vehicle fuel consumption within CSCS.

The selected company will be required to recommend and implement a system that gives CSCS better control over fuel-related operations. The appointment will be subject to an agreement on cost, delivery, warranty and technical support.

About Central Securities Clearing System Plc

Central Securities Clearing System Plc, commonly known as CSCS, is a financial market infrastructure company serving the Nigerian capital market.

CSCS was incorporated on July 29, 1992, commissioned in April 1997 and began operations on April 14, 1997. It became a public limited company through a special resolution dated May 16, 2012.

The company is licensed by the Securities and Exchange Commission to operate as a central depository, clearing and settlement entity.

CSCS supports the transfer and settlement of securities traded on approved Nigerian exchanges. Its electronic book-entry system helps reduce the time required to process securities transactions.

CSCS Fuel Monitoring Project Overview

The project will cover generator diesel monitoring and fuel management for the organisation’s pool vehicles at its Lagos office.

CSCS wants the selected vendor to examine its current fuel-management processes and controls. The vendor must identify weaknesses and propose an integrated solution that improves fuel accountability and operational visibility.

The solution should allow CSCS to monitor fuel consumption, detect unusual activities and maintain accurate centralized records.

Project Location

The solution will be implemented at the CSCS office in Lagos, Nigeria.

The RFP does not state whether the selected vendor must maintain a permanent office in Lagos. However, bidders should demonstrate their capacity to deploy, support and maintain the proposed system at the project location.

Scope of Work

The selected vendor will be expected to implement a centralized system for monitoring diesel consumption by generators and managing fuel use across the CSCS vehicle fleet.

The proposed solution should provide:

• Real-time visibility into fuel consumption and asset performance.
• Centralized management of generator diesel and vehicle fuel data.
• Accurate fuel records and consumption reports.
• Automated monitoring and reporting capabilities.
• Alerts for anomalies and unusual fuel activities.
• Notifications when generators or vehicles are refuelled.
• Maintenance-related notifications.
• Improved accountability and transparency.
• Better control over fuel costs.
• Protection against fuel wastage, leakages and unauthorized usage.
• Reliable information for operational and financial decisions.

The implementation must cause minimal disruption to CSCS operations. The vendor must also provide technical support and a sustainable maintenance arrangement.

Expected Project Benefits

CSCS expects the project to improve how the company monitors and controls its fuel resources.

The anticipated benefits include:

• Better visibility into generator and vehicle fuel usage.
• Real-time monitoring of generator performance.
• Comprehensive fuel-consumption analysis.
• Improved accountability among personnel responsible for fuel.
• Automated alerts for refuelling, maintenance and unusual events.
• Reduced wastage, leakages and unauthorized fuel use.
• More effective cost management.
• Centralized fuel information.
• Timely and accurate management reports.
• Stronger operational and financial decision-making.

The project also supports CSCS’s goal of adopting sustainable operational practices and strengthening governance over fuel-related resources.

Who Can Submit a Proposal?

The RFP is intended for qualified companies capable of delivering an integrated generator diesel monitoring and vehicle fuel-management solution.

A bidder should have:

• Relevant technical capacity.
• Experience implementing similar fuel-monitoring projects.
• Sufficient personnel and resources to execute the assignment.
• A record of providing dependable implementation and support services.
• The financial stability required to complete the project.
• The legal and tax documents requested in the RFP.
• At least three suitable client references.

CSCS will consider the vendor’s experience, company stability, proposed solution, implementation approach and price.

Conflict-of-Interest Restriction

Family members or blood relations of CSCS employees and full-time consultants are not eligible to participate in the RFP process.

A full-time consultant, in this context, means a consultant working exclusively with CSCS on a retainership basis. It does not automatically include individuals or firms previously shortlisted for other CSCS assignments through a competitive RFP process.

A proposal submitted by an ineligible related party will be rejected. If CSCS discovers such a relationship after awarding the contract, it may cancel the contract and seek damages.

Every bidder must also provide written confirmation that no conflict of interest would prevent it from undertaking the assignment.

Mandatory Company Documents

Bidders must submit the documents and information required for the preliminary evaluation.

These include:

• Company or organisation profile.
• Business address.
• Value Added Tax registration number.
• Valid tax clearance certificate, where applicable.
• Certificate of incorporation or registration.
• Two reference letters.
• Letter confirming the company’s banking details.
• Letter confirming the email address to which purchase orders and enquiries should be sent.
• Audited financial statements for the last two years.
• Signed auditor’s opinion accompanying the financial statements.

The audited accounts may not need to be resubmitted if they were provided to CSCS within the preceding year.

Failure to meet the preliminary requirements will result in disqualification. A disqualified bidder will not proceed to the technical evaluation stage.

Required Experience and Client References

Bidders must provide information about their industry experience and track record.

Each bidder should state:

• The number of existing clients it serves.
• The names of its key clients.
• Details of similar projects completed within the past five years.
• Details of any projects cancelled in the past.
• Products or services currently or previously supplied to CSCS.
• The value of sales made to CSCS during the past three years, separated by product or service.

The bidder must also provide at least three client references for projects similar to the proposed CSCS assignment.

For every reference, the proposal should include:

• Company name.
• Contact person’s name.
• Contact person’s job title.
• Email address.
• Office address.
• Office telephone number.

Bidders should inform their references in advance so that they are prepared to respond if contacted by CSCS.

What the Technical Proposal Should Contain

The technical proposal should clearly demonstrate the bidder’s understanding of the project and ability to deliver it.

It should include:

Description of the Proposed Services

Explain the services, technologies and equipment that will be provided. The description should show how the solution will monitor both generator diesel and vehicle fuel consumption.

Service-Delivery Approach

Describe how the solution will be designed, installed, configured, tested and deployed.

The approach should also explain how the bidder will minimize disruption to CSCS operations.

Implementation Timeline

Provide a realistic estimated timeline covering the main implementation activities.

The plan should identify important milestones, including assessment, solution design, installation, testing, training and final handover.

Related Support Services

Provide information about related services that will support the implementation. These may include maintenance, technical assistance, user training and system updates, where applicable to the proposed solution.

Similar Project Experience

Include details of at least three previous projects of a similar nature and scale. Corresponding client references must be provided.

Comprehensive Project Plan

The proposed project plan should address:

• Implementation timeline.
• Project milestones.
• Resource allocation.
• Communication arrangements.
• Quality-management processes.
• Risk and issue management.
• Other relevant execution arrangements.

Evidence of Competence

Include relevant supporting documents that demonstrate the bidder’s technical competence, qualifications and ability to execute the project successfully.

How to Prepare the Financial Proposal

All costs must be quoted in Nigerian naira.

The financial proposal must include:

• The total cost of the project.
• An itemized cost breakdown for every component of the work.
• Costs for any additional elements considered necessary.
• Value Added Tax stated separately.
• Other applicable taxes stated separately.

The price must be firm and fixed for the entire contract-performance period. CSCS will not accept subsequent deviations from the quoted rate.

The financial proposal must also be unconditional. CSCS states that a conditional financial bid will be rejected.

CSCS will deduct withholding tax from payments made to the successful vendor. The vendor may request a credit note confirming that the deducted tax has been remitted.

Service Provider Declaration

The proposal must include a completed service provider declaration.

Through this declaration, the bidder confirms that:

• It has examined the RFP and its requirements.
• The proposal is a genuine competitive offer.
• The submitted information is correct and complete.
• It agrees that any resulting contract will be based on CSCS’s applicable terms and conditions, subject to permitted variations.

The declaration should contain the bidder’s total proposed price in naira and be completed by an authorized representative.

It should include the representative’s:

• Signature.
• Date of signing.
• Full name.
• Job title.
• Company name.
• Company address.
• Email address.
• Telephone number.

Bid-Securing Declaration

The proposal should include a completed and signed bid-securing declaration.

Under the declaration, the bidder accepts the applicable consequences if it:

• Withdraws all or part of its bid during the bid-validity period.
• Refuses to execute the contract after being notified that its bid has been accepted.
• Fails to provide a required performance security.

For a joint venture, the RFP states that all partners may be suspended from participating in contracts with CSCS for five years if the specified bidding obligations are breached.

The declaration should be signed by an authorized person and carry the bidder’s corporate seal where appropriate.

How CSCS Will Evaluate Proposals

The evaluation will take place in three main stages.

Stage 1: Preliminary Evaluation

CSCS will examine the service provider declaration, company information, statutory documents, audited accounts, experience and references.

A bidder that fails the preliminary evaluation will not advance to the technical stage.

Stage 2: Technical Evaluation

The technical evaluation will focus mainly on:

• Understanding of the assignment.
• Suitability of the proposed solution.
• Methodology and implementation approach.
• Relevant project experience.
• Project plan.
• Resource allocation.
• Technical capacity.
• Quality-management arrangements.
• Supporting qualifications and documentation.

The RFP does not publish numerical scores or percentage weights for the individual technical criteria.

Stage 3: Financial Evaluation

CSCS will evaluate the financial proposals of qualifying bidders. It will consider the total price, cost breakdown, applicable taxes and compliance with the fixed-price requirement.

CSCS states that vendor selection will consider several factors rather than price alone. These include company stability, similar project experience, proposed features and overall responsiveness to the organisation’s needs.

Presentation and Negotiation

Shortlisted vendors will be invited to make an oral presentation before a committee of CSCS representatives.

The vendor with the highest score after the final presentation will be invited for negotiations. The presentation date is listed as “to be determined.”

Application Deadline

The deadline for submitting proposals is:

Close of business on September 18, 2026

The RFP does not specify the exact closing time or time zone. Bidders should submit early and request clarification from the designated contacts if they need confirmation of the precise closing time.

Late proposals will not be considered.

Is the CSCS Fuel Monitoring RFP 2026 Still Open?

Yes. The CSCS Fuel Monitoring RFP 2026 is currently open.

It was issued on September 7, 2026, and proposals are due by the close of business on September 18, 2026.

Because the application window is short, interested vendors should begin assembling their statutory, technical and financial documents immediately.

How to Submit a Proposal

Bidders must submit one electronic copy of their proposal in Microsoft Office or PDF format.

The completed proposal should be emailed to:

rfpsubmission@cscs.ng

The RFP does not state that physical submission is required.

A bidder should include the project title and reference number in the email subject line. For example:

Proposal Submission – Generator Diesel Monitoring and Vehicle Fuel Management – CSCS/AD/GVDM/12/2026

This suggested subject line is practical guidance and is not presented in the RFP as a mandatory format.

Where to Send Questions

The RFP identifies the following contacts for enquiries:

• Jonathan Achilihu: jachilihu@cscs.ng
• Ibukun Odunsi: iodunsi@cscs.ng

All communications about the RFP should be sent only to the designated contacts.

Bidders must not discuss pricing information with CSCS employees or contact persons before the proposal evaluation. Violation of this instruction may lead to disqualification.

Key Facts

Practical Tips for Preparing a Strong Proposal

The following recommendations are practical guidance rather than additional official requirements.

Create a Compliance Checklist

List every preliminary, technical and financial requirement. Add the page number where each requirement is addressed.

This makes the proposal easier to evaluate and reduces the risk of overlooking a mandatory document.

Explain the Technology Clearly

Avoid vague statements about providing an advanced monitoring solution.

Explain what will be monitored, how data will be collected, how frequently information will be updated and how authorized users will access reports.

Address Both Generators and Vehicles

The proposal should not focus only on generator diesel monitoring. CSCS requires an integrated solution covering generators and its vehicle fleet.

Demonstrate Real-Time Monitoring

Show how the proposed system will provide live or near-real-time information about fuel levels, consumption and asset performance.

The proposal should also explain how it will identify unusual activity, unauthorized fuel use, leakage or unexpected consumption.

Include a Reporting Demonstration

Consider including sample dashboards, alerts and reports. These may help CSCS understand how decision-makers will use the proposed system.

Provide a Practical Support Plan

Explain the available support channels, response times, maintenance arrangements and escalation process.

Also identify who will be responsible for system support after implementation.

Submit Verifiable References

Use client references connected to genuinely similar assignments. Ensure the contact details are current and that the named individuals can confirm the project information.

Separate Technical and Financial Information

Keep the technical response organized and make the financial proposal easy to understand. State VAT and other taxes separately.

Submit Before the Deadline

Do not wait until the close of business on September 18, 2026. Email or file-size problems could prevent timely delivery.

After submitting, retain the sent email and any delivery or acknowledgement record.

Common Reasons a Proposal May Be Disqualified

A bid may be rejected if the bidder:

• Submits after the deadline.
• Omits a mandatory preliminary document.
• Fails to provide audited financial statements and the auditor’s opinion.
• Provides fewer than three suitable client references.
• Does not demonstrate similar experience.
• Fails to address both generator and vehicle fuel management.
• Submits a conditional financial proposal.
• Quotes costs in a currency other than Nigerian naira.
• Attempts to change the quoted fixed price during contract performance.
• Fails to disclose a conflict of interest.
• Contacts unauthorized CSCS personnel about the procurement.
• Discusses its pricing with CSCS personnel before evaluation.
• Engages in corrupt or fraudulent practices.

Frequently Asked Questions

What is the CSCS Fuel Monitoring RFP 2026?

It is a request for proposals from qualified vendors capable of implementing a centralized generator diesel monitoring and vehicle fuel-management solution for CSCS.

What is the RFP reference number?

The reference number is CSCS/AD/GVDM/12/2026.

Who is issuing the RFP?

The RFP is issued by Central Securities Clearing System Plc.

Where will the project be implemented?

The project will be implemented at the CSCS office in Lagos, Nigeria.

What is the submission deadline?

Proposals must be submitted by the close of business on September 18, 2026.

Is the tender currently open?

Yes. As of September 13, 2026, the tender remains open.

How should bidders submit their proposals?

Bidders must submit one electronic copy in Microsoft Office or PDF format to rfpsubmission@cscs.ng.

Is there a specified project budget?

No. The RFP reviewed does not disclose an estimated budget or maximum contract value.

In what currency should prices be quoted?

All costs must be quoted in Nigerian naira.

Can a bidder submit a conditional price?

No. The financial proposal must not contain conditions. A conditional financial bid will be rejected.

How many client references are required?

Each bidder must provide at least three references for projects similar in nature to the CSCS assignment.

Are audited financial statements required?

Yes. Bidders must provide audited financial statements for the previous two years together with the signed auditor’s opinion, unless the statements were supplied to CSCS within the preceding year.

Does the RFP require physical submission?

The RFP requests an electronic copy and does not state that a physical proposal must also be submitted.

How will the proposals be evaluated?

The evaluation will cover preliminary compliance, technical capability and the financial proposal. Shortlisted vendors will also be invited to make a presentation.

Is the lowest-priced bidder guaranteed to win?

No. CSCS will consider price alongside solution features, company stability, experience and overall suitability.

When will shortlisted vendors make presentations?

The presentation date has not been announced. The RFP lists it as “TBD 2026.”

What is the contract duration?

The RFP does not specify a fixed contract duration. It states that the duration will be agreed in the resulting contract.

Will CSCS deduct withholding tax?

Yes. CSCS will deduct withholding tax from payments to the successful vendor. The vendor may request a credit note confirming remittance.

Can CSCS reject all proposals?

Yes. CSCS reserves the right to reject any or all proposals without recourse to the bidders.

Does submitting a proposal create a contract?

No. The RFP is only an invitation to submit proposals. Contractual obligations will arise only if the parties conclude and execute an agreement.

Final Takeaway

The CSCS Fuel Monitoring RFP 2026 is suitable for established technology, telematics and fuel-management companies with experience delivering centralized monitoring solutions.

The selected vendor will help CSCS monitor generator diesel and vehicle fuel consumption, improve reporting and reduce unauthorized use, wastage and leakage.

Bidders must demonstrate relevant experience, submit complete statutory and financial records, provide at least three client references and present a detailed implementation plan.

All prices must be stated in Nigerian naira and remain firm throughout the contract period. Proposals must be submitted electronically to rfpsubmission@cscs.ng by the close of business on September 18, 2026.